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8 Ways to Make Your Business More Efficient

Posted in: Business Advice

I’ve always been business minded and have been lucky enough to have a hand in quite a few successful businesses over the years. I started Simply Removals from a basic idea and through hard work and smart decisions have turned it into a successful moving company that now hires over 100 staff.

I’ve learnt a lot about what it takes to be successful over the years and I’ve decided to write some posts on my blog about how you can be successful too. So, with this in mind I’ve decided to dedicate this post to something very important. And that is how to make your business more efficient.

1) Make the Most of Your Online Presence

This is a digital age and today, more than ever, people would rather search for things online than go outside. So, it is best for companies to utilise that. Get your website set up and up-to-date with pictures and a blog to real in people’s interest. Make sure your website is easy to navigate and has plenty of useful and accessible information. The easier and more informative your website, the more traffic you will get and therefore the more customers. At least, that’s the aim.

2) Communication is Crucial

Regardless of what you do, place communication at the top of the list. Communication is absolutely crucial to make your business more efficient. When communication is poor, your business suffers. Ensure that you have methods in place for your staff to easily communicate with one another. Make sure that as a company you communicate clearly with your clients and perhaps even have an open-door policy in your building to help draw in people who may show an interest in what you do.

3) Make Sure You Are Organised

Organisation is key. Every business wants to be productive but your company’s productivity will be left down to how efficient and organised you have made all aspects of the company to be. You need to identify those solutions that have helped you keep your company organised and hone them until they work seamlessly within the clockwork of your business. It should be like a well-oiled machine.

4) Minimise Unproductive Travel Time

For many businesses, a lot of time can be spent travelling to client meetings and this can mean there is a lot of in-office-time that is lost as a consequence. How about making the most of technology, such as remote working, web calling or conferencing to remote meetings or client locations, advanced phone systems that allow your employees to remain productive.

5) Maintain High Employee Morale

The most successful businesses generally have a high employee morale. In other words, employees feel driven due to encouragement and involvement in the company. One of the ways to achieve this is to get to know the employees you hire. Perhaps take everyone out for a social once a month or invest some time outside of the office getting to know people. Business’s thrive when their employees feel invested in and looked after. It’s priceless.

6) Cross Train Your Team

Although this can take time, it will definitely have its rewards later down the line. Cross-training your team is a wonderful way to ensure that your employees are able to function in multiple job roles. This is helpful when one of your staff is off sick or perhaps even on maternity leave as instead of hiring somebody new or simply going without an employee for a day or two it is far more efficient than training somebody completely new.

7) Track Productivity

Track productivity on a regular basis. Keep meetings to once a week and keep them short and to the point as this will help improve productivity during the week. By maintaining regular meetings, once a week, it is easy to track the productivity of your employees and your company, therefore improving your business efficiency.

8) Smart Office Space

Instead of isolating your employees in their own booths, have them work in communal working spaces as this will fuel creativity and help with the collaboration of ideas. It will also encourage slower or less motivated workers to work harder if they can see others around them working hard. Hot-desking, where employees change where they sit every day, is also another way to encourage employee relationships as it encourages spontaneous encounters between employees who wouldn’t usually work together.

These are just some of the things I’ve learned over the years and they’ve definitely made a huge improvement on how I go about starting and managing a business.  Of course there is a lot more to it, and I would love to hear your thoughts. So drop me a comment and let’s have a discussion on how we can all be more successful as people and in business.